Legal information

FunkyTime General User Terms & Conditions.

Version 4.0 – Last updated: 31 July 2026

1. About these terms

These General User Terms & Conditions govern access to and use of FunkyTime, including:

the public website at www.funkytime.com,
the web application at app.funkytime.com,
the FunkyTime mobile applications,
the API and MCP services at api.funkytime.com, and
integrations that connect to FunkyTime.

The FunkyTime service is operated by:

FunkyTime NV
Ninovesteenweg 198 bus 29
9300 Aalst
Belgium

In these terms, FunkyTime NV is referred to as “FunkyTime”, “we”, “us” or “our”. A person or organisation using the service is referred to as “you” or the “user”.

By creating an account, accepting an invitation, ordering a subscription, or using the authenticated FunkyTime service, you agree to these terms. Merely visiting the public website does not create a paid subscription.

If you use FunkyTime on behalf of an organisation, you confirm that you are authorised to accept these terms on its behalf. If an organisation provides your access, that organisation may also impose its own internal rules for using FunkyTime.

2. The FunkyTime service

FunkyTime is a cloud service for tracking time and expenses, managing clients, projects and activities, collaborating with other users, preparing reports, and supporting invoicing and related business administration.

We may improve, replace, add or remove features as the service develops. We will not make changes that materially reduce the core functionality of an active paid subscription without reasonable notice, except where a change is required for security, legal compliance, technical integrity or prevention of misuse.

Descriptions, screenshots and other information on the public website are intended to explain the service. The features included in a particular subscription are determined by the order information, pricing page or agreement presented when the subscription is purchased.

3. Accounts and access

You must provide accurate account information and keep it reasonably up to date. You are responsible for maintaining the confidentiality of your login credentials and for activity performed through your account, except where that activity results from a security failure for which FunkyTime is responsible.

You must notify us through our contact page without undue delay if you suspect unauthorised access to your account.

Accounts are personal and may not be shared between individuals. An organisation may invite collaborators or users and assign roles to them. Organisation administrators are responsible for managing access to their organisation and for removing access when it is no longer appropriate.

Users who access FunkyTime through a paying organisation do not need a separate individual subscription for that organisation use. Their access depends on the organisation maintaining the relevant subscription and authorisation.

4. Subscriptions, trials and billing

Use of FunkyTime requires either:

a paid individual subscription, or
access provided through an organisation that maintains a paid subscription.

Where a trial is offered, the trial period and the date on which payment begins are shown during registration or ordering. Unless cancelled before the stated renewal date, the trial may automatically convert into a paid subscription.

Subscriptions may be billed monthly, yearly, or for another period stated when ordering. Unless cancelled, subscriptions renew automatically for successive periods of the same duration. Charges are made using the payment method associated with the subscription.

Prices are stated in euros unless indicated otherwise and exclude VAT where applicable. You are responsible for any taxes that apply to your purchase, except taxes imposed on FunkyTime’s own income.

For organisation subscriptions, fees may depend on the number of active users or licences. Adding or removing users may change the amount charged, as explained during ordering or in the account settings.

Payment processing is provided by Stripe. You authorise FunkyTime and Stripe to charge the applicable subscription fees using your selected payment method.

5. Price changes

We may change subscription prices from time to time. For existing customers, we will normally provide at least three months’ notice before a price increase takes effect.

A price change will apply no earlier than the next renewal date following the notice period. If you do not agree to the new price, you may cancel before that renewal date. Continued use after renewal constitutes acceptance of the new price.

This section does not prevent immediate price changes resulting solely from a change in VAT, another mandatory tax, or a correction of an obvious pricing error, provided that we communicate the change as soon as reasonably possible.

6. Cancellation and refunds

You may cancel a subscription at any time through the available account settings or by contacting us. Cancellation prevents the next automatic renewal and normally takes effect at the end of the already paid subscription period.

Except where mandatory law requires otherwise, prepaid subscription fees are non-refundable, including where you stop using the service before the end of the paid period. We may grant a refund or credit in exceptional circumstances at our discretion without creating an obligation to do so in other cases.

If FunkyTime permanently discontinues a paid service before the end of a prepaid subscription period and does not provide a reasonably equivalent replacement, we will refund the unused portion of the affected prepaid fee.

Any mandatory consumer cancellation or withdrawal rights remain unaffected. Where a consumer expressly requests immediate access to a digital service during a statutory withdrawal period, the consequences described during purchase and under applicable law may apply.

7. Failed or overdue payments

If a payment fails or becomes overdue, we may retry the payment, request an alternative payment method, restrict paid functionality, suspend access, or terminate the affected subscription after reasonable notice.

You remain responsible for properly due fees and any reasonable recovery costs permitted by law. We will not apply recovery charges that are prohibited or disproportionate under applicable law.

8. User content and business data

You retain your rights in the information and files that you enter into FunkyTime. You grant FunkyTime the limited rights necessary to host, store, process, reproduce, transmit and display that content for the purpose of providing, securing and supporting the service.

You are responsible for:

the accuracy and legality of content you enter,
having the necessary rights or authority to process personal or confidential information through FunkyTime,
configuring user access appropriately, and
making any exports or copies that your legal, contractual or business-continuity obligations require.

Where content is entered into an organisation’s environment, the organisation controls that business environment. Records created for that organisation may remain available to the organisation after an individual user’s access ends or personal account is deleted.

Our handling of personal data is further described in the FunkyTime Privacy Policy.

9. Acceptable use

You must not use FunkyTime:

in violation of applicable law or the rights of another person,
to store or distribute malware, unlawful material or content that infringes intellectual-property rights,
to gain unauthorised access to accounts, systems or data,
to interfere with the security, integrity, availability or performance of the service,
to probe, scan or test vulnerabilities without our prior written permission,
to send spam or conduct fraudulent or deceptive activity,
to circumvent subscription, usage, access-control or security restrictions, or
through automated means in a manner that creates unreasonable load, disrupts other users, or exceeds documented API or integration limits.

You may not sell, lease, sublicense or provide access to FunkyTime as a standalone service to third parties unless we have agreed otherwise in writing.

To the extent permitted by law, you may not reverse engineer, decompile or attempt to derive the source code of non-open-source parts of FunkyTime, except where such restriction is prohibited by mandatory law.

10. API, MCP, AI agents and other integrations

FunkyTime may allow access through APIs, MCP-compatible services, AI agents such as ChatGPT or Claude, and other third-party integrations.

When you connect an integration, you authorise it to access and perform actions within the permissions granted to your FunkyTime account. Depending on the integration and your instructions, it may retrieve, create, update or delete clients, projects, time entries, expenses or other records.

You are responsible for reviewing requests and results, especially before authorising consequential or irreversible actions. FunkyTime may require additional confirmation for certain actions, but this does not replace your own responsibility to verify instructions.

Third-party services operate under their own terms, privacy policies, availability and security arrangements. FunkyTime is not responsible for a third-party service itself or for changes, outages or decisions made by that provider. This does not exclude responsibility for the correct operation of FunkyTime’s own integration endpoints or for obligations that cannot legally be excluded.

We may introduce reasonable rate limits, security restrictions or technical requirements for integrations and may suspend integration access where necessary to protect FunkyTime, its users or third parties.

11. Availability, maintenance and support

We aim to provide a reliable service but do not guarantee uninterrupted or error-free availability. Maintenance, security incidents, internet failures, third-party service failures and other events may temporarily affect access or functionality.

Where reasonably possible, we will seek to limit disruption and provide notice of planned maintenance that is likely to have a material effect on users.

Support is provided through the channels described on our contact page. Unless a separate service-level agreement has been agreed in writing, we do not guarantee a particular response or resolution time.

12. Suspension and termination by FunkyTime

We may restrict, suspend or terminate access where:

fees remain overdue after reasonable notice,
you materially or repeatedly breach these terms,
use of the account creates a security, legal or operational risk,
we reasonably suspect fraud, abuse or unauthorised access,
we are required to do so by law or a competent authority, or
continuing to provide the service has become technically or legally impracticable.

Where circumstances permit, we will provide reasonable notice and an opportunity to remedy the issue. We may act immediately where necessary to protect users, systems, data or legal rights.

Termination does not remove payment obligations that arose before termination and does not affect provisions that by their nature are intended to continue, including provisions concerning intellectual property, liability, governing law and outstanding fees.

13. Ending an account and data after termination

You may request account deletion through the FunkyTime account settings or by contacting us. Your login may be disabled immediately when deletion is initiated.

Accounts marked for deletion are periodically removed from active systems, normally within approximately 30 days. Operational backups may retain data for a limited additional period, and certain information may be retained where required for legal, accounting, security or dispute-resolution purposes.

Data entered into another organisation’s environment, including time entries and project records, may remain in that organisation’s records after your personal account or access ends.

You should export any data you require before your access or subscription ends. We may provide a reasonable opportunity to retrieve data after termination where technically and legally feasible, but we do not guarantee indefinite access.

Further details are provided in the FunkyTime Privacy Policy.

14. Intellectual property

FunkyTime and its licensors retain all intellectual-property rights in the service, software, design, branding, documentation and website content, except for user content and third-party materials.

Subject to these terms and payment of applicable fees, we grant you a limited, non-exclusive, non-transferable and revocable right to use FunkyTime for your own internal personal or business purposes during the applicable subscription or authorised access period.

FunkyTime is a registered trademark in the European Union and the United Kingdom. Nothing in these terms grants permission to use our trademarks, logos or branding except as necessary to identify or use the service in the ordinary manner.

15. Warranties and responsibility

We will provide FunkyTime with reasonable care and skill and will seek to keep it materially consistent with its published description.

FunkyTime supports business administration but does not provide legal, tax, accounting or financial advice. Reports, invoice drafts, calculations, AI-generated outputs and integrations should be reviewed before they are relied upon or sent to third parties.

You are responsible for decisions made using the service, for checking the accuracy of entered data and generated output, and for meeting your own legal, tax, employment, invoicing, record-keeping and contractual obligations.

Except for warranties that cannot legally be excluded, the service is provided without any guarantee that it will meet every particular purpose, operate without interruption, or be compatible with every device, browser, third-party system or workflow.

16. Limitation of liability

Nothing in these terms excludes or limits liability where doing so is prohibited by law, including liability for fraud, wilful misconduct, or death or personal injury caused by negligence where applicable.

Subject to the preceding paragraph, FunkyTime is not liable for indirect or consequential loss, loss of profit, loss of opportunity, loss of goodwill, or loss resulting from a third-party service, except where such liability cannot legally be excluded.

For users acting in the course of a business or profession, FunkyTime’s total aggregate liability arising from the service during any twelve-month period is limited to the subscription fees paid or payable for the affected service during that twelve-month period.

The preceding business liability cap does not apply where mandatory law requires a higher or unlimited level of liability. Mandatory consumer rights remain unaffected.

17. Changes to these terms

We may update these terms to reflect changes to FunkyTime, our business practices, applicable law, security requirements or third-party services.

For material changes that adversely affect existing users, we will provide reasonable advance notice through the service, by email or by another appropriate method. Changes required urgently for legal, regulatory or security reasons may take effect sooner.

The notice will state when the updated terms take effect. If you do not agree to a material change, you may stop using FunkyTime and cancel your subscription before that date. Continued use after the effective date constitutes acceptance of the updated terms, to the extent permitted by law.

18. General provisions

If a provision of these terms is found to be invalid or unenforceable, the remaining provisions continue to apply. The invalid provision will be interpreted or replaced as closely as legally possible to reflect its intended purpose.

A failure or delay in enforcing a right does not waive that right.

You may not transfer your agreement or subscription to another person without our prior written consent. We may transfer our rights and obligations as part of a merger, restructuring, financing, sale of business or transfer to an affiliated successor, provided that this does not materially reduce your rights.

These terms, together with the applicable order information and Privacy Policy, constitute the agreement concerning your use of FunkyTime unless a separate written agreement expressly replaces or supplements them.

19. Governing law and disputes

These terms are governed by Belgian law.

Before starting formal proceedings, both parties should make a reasonable effort to resolve a dispute through direct communication.

For users acting in the course of a business or profession, the courts competent for the registered office of FunkyTime NV have exclusive jurisdiction, unless mandatory law provides otherwise.

Consumers retain any mandatory rights concerning applicable law, jurisdiction and dispute resolution, including the right to bring proceedings before a court that is competent under applicable consumer law.

20. Contact us

Questions about these terms can be submitted through our contact page or sent by post to: